6 Technological Solutions to Monitor Workplace Security

While technology’s progress has simplified business operations, its advancement has introduced a plethora of threats. Users expect a smooth experience while using the organizational assets on their digital devices. It has forced business owners to ensure frictionless operations to keep their business on the road to thrive. Organizations are on the lookout for ways to incorporate as many technological applications and software into their day-to-day operations as they possibly could to maximize their outputs.

Below, we have classified some of the most extensively used workplace monitoring and security systems. These technological solutions help you improve your business processes and maintain continuity in the face of unforeseeable threats and challenges.  

1 – Integrate Data Governance Technology

Data governance is a security method used within organizations to protect the data from potential breaches. It keeps data safe in its integrity, availability, security, and consistency throughout its lifecycle. It also facilitates the appropriate management of information across the workplace with the help of a team of systems, processes, people, and technology. The policies of the data governance program include:

1. Outlining the responsibilities of employees accountable for data management.
2. Distributing the tasks and responsibilities related to data handling and protection.
3. Delineating the roles of people as per their capabilities related to data management.
4. Identifying potential hazards and ensuring data protection in access control systems.
5. Supporting integrity solutions to ensure the accuracy and quality of the available data.

2 – Deploy Data Loss Prevention (DLP) System

A data-loss prevention program is an ideal solution to maintain workplace security against data leakage and data theft. Mostly, data breaches happen through unintentional data transference of data circulations amongst the unmonitored sources. DLP software works by identifying any data loss, detecting infiltration, and monitoring the information to prevent external access. A data protection policy covers prevention tools, event and project management, data protection, data monitoring, system information, and intrusion prevention. Businesses do not require efficient tools to tackle multiple issues simultaneously, as a proper DLP program would do it all.

Here is a list of some top-notch DLP solutions to prevent unintentional data loss:

• Digital Guardian – Digital Guardian, is a DLP vendor that promises to safeguard your intellectual property from potential thefts. This solution monitors any illicit activity and blocks its intrusion before it can access sensitive information.
• Forcepoint – Forcepoint is a DLP solutions vendor that provides businesses with a solution loaded with tools to simultaneously tackle multiple problems. The plus point of it is that it supports third-party solutions to work in collaboration to target many issues at one go. It ranks the issues to allow the administration to see which one needs attention first. Furthermore, Forcepoint solution tools are also able to detect sensitive information from images.
• McAfee – Primarily an anti-malware solution, McAfee also offers DLP programs covering endpoint, discovery, and network. What sets this apart from the ordinary DLP solutions is its McAfee DLP Monitor. Businesses can retract information fired by policy violations. This way, it allows organizations to review data loss incidents and breaches that would otherwise go unnoticed.

3 – Use Tracking Methods to Prevent Unknown Intrusion

Workplace security goes beyond just data protection. Data might be critical to your organization’s success; however, it would be sitting idle in your computers without a workforce. It is essential for the employees to feel safe and undisturbed to serve the organization to their fullest capability.

Biometric security is one of the most efficient technological security methods to prevent any uninvited intrusion, both external and internal. This fast and convenient way promises a safe working environment by enhancing comfort-levels and promoting a sense of security within the workplace. 

4 – Introduce Key Cards to Sheild Sensitive Data Rooms

Key card technology is a recent security development used by organizations to keep their hidden assets. It can be used for various purposes, from installing it as a door lock to setting it up in rooms and drawers holding sensitive data and corporate assets. Setting up keycard sensors in your workplace will ensure that only the employees or people carrying authorized cards can enter the premises.

5 – Install Biometric Terminals for Enhanced Workplace Security

Biometric Terminals are ideal for organizations that require high-level workplace security. This system uses the human itself as a key, leaving no room for breaches or dysfunctionalities. The most common biometric security systems are the fingerprint system or Iris recognition. They are most usual within places that are susceptible to theft or breaches. It allows business owners to identify any threat immediately. The biometric system notifies the users of any failed attempt to intrude.

6 – Employee Security Monitoring Systems to Identify Potential Dangers

According to several studies, about 80% of the employees’ security breaches result from accidental data transference. Often, the workforce is determined to complete a task by any means and accidentally shares sensitive corporate data with the customers or sites as a result.

A company can monitor its employees to identify any potential dangers within the workplace; however, it must not transgress the legal limitations. Here is a list of some useful and versatile employee monitoring software:

• InterGuard – This monitoring software provides several tools for employers to record, block, and recognize employee activities. Organizations can track productivity and data usage and utilize it to improve employee performance and ensure legal compliance and data protection. It also enables the management to access restricted data because of the system’s unauthorized access attempts.
• Work Examiner – This employee monitoring solution follows the employee’s arrival, attendance, and organization activities. It works in three stages, surveillance, web usage control, and work-time detection. It sends the employer information regarding what the employees see on the web, the information they access, and their operations.

Conclusion

Whether it is a physical or a digital workplace, tackling security breaches, cyber-attacks, in-office violence, and lacking productivity and creativity can be challenging for employers. Besides, essential resources such as the efforts, finances, and time otherwise wasted in security management can cost your enterprise’s growth. Thus, businesses must look for a solution that would provide the utmost security and workplace management without minimizing the employer or the employee’s productivity. Monitoring and security solutions can lend a hand in keeping track of organizational activities and any current or potential threats within the office.